Zyyo is looking for a jack of all trades, master multi-tasker with excellent communication skills and an upbeat attitude. Our Administrative Specialist will handle day to day tasks in the office and will propel the firm forward by monitoring ongoing and upcoming expenses, billing revenue, organizing trailing 12 months of clean books and producing data reports. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. The candidate will keep some of our various administrative items moving forward, monitor office progress, subsequently support our investment and technology teams,and monitor operating expenses as well as development progress within our real estate projects

• Handle office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
• Make travel arrangements such as booking flights and make hotel and restaurant reservations.
• Screen phone calls and route callers to appropriate party.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Record transactions such as income and outgoings, and posting them to various accounts.
• Processing payments, bill revenue.
• Represent both accounts payable and accounts receivable.
• Conduct daily banking activities.
• Produce various financial reports.
• Reconcile reports to third-party records such as bank statements.
• Coordinate the facilitation of various administrative items such as scheduling, office supplies, subscription allotment, and conferring OpEx with our Executives here at Zyyo.
• Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Monitor the onboarding and hiring process for new hires.
• Maintain subscriptions emails, passwords, and spending.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate needs of others in order to ensure their seamless and positive experience.

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• 2-5 years of demonstrated experience in administrative assistance and/or a relevant field
• Associates Degree in a related field.
• Excellent computer skills.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Exemplary time-management skills – being prompt and reliable
• Ability to work effectively in a collaborative environment
• Advanced problem-solving skills and the ability to optimize data organization to expedite internal bookkeeping processes
• Professional written and interpersonal skills
• A Plus Would be experience working in Real Estate or accounting.

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