Zyyo is looking for an Office Manager/Bookkeeper in our One World Trade Center office to organize and coordinate administrative duties and office procedures as well as bookkeeping for various real estate development cost centers and financial channels. Your role is to create and maintain a pleasant work environment and ensure a high level of organizational effectiveness. Previous experience as an office manager specializing in real-estate centric bookkeeping is desired. A successful Office Manager & Bookkeeper should have experience with a variety of office software (email, QuickBooks and Excel as well as office and conference equipment and be able to handle administrative duties. The Office manager should be able to ensure that our accounting is handled efficiently and effectively each week as well as manage the day-to-day operations of the New York office.

‍

• Provide ongoing administrative support to the New York office, driving organizational success via the management of daily operations.
• Responsible for keeping our financial records organized, including tracking accounts payable and receivable, and ensuring that each account across our numerous OpCo’s, partners, and vendors are reconciled accurately. This is an exciting opportunity to work in a high-profile location with high-profile clients to bring organizational excellence to our growing real estate development company.
• Work closely with all departments, making the CEO and other executives aware of issues and/or concerns.
• Handle matters expeditiously and proactively. Disciplined time management and follow through on projects from the start to the successful completion under tight deadlines.
• Monitor and manage office equipment, supplies, and other daily/weekly tasks as well as schedule cleaning and or repairs, and servicing as needed.
• Produce various income and financial accounting reports as needed.
• Use and understand Microsoft Office Suite and other business-focused software.
• Answer incoming calls and provide exceptional customer service using critical thinking, problem-solving, and/or forwarding callers to the appropriate department.

• Proven experience as an Office manager, Front office manager, or administrative assistant.
• Min. 5 years experience with bookkeeping, receipt, and payment tracking.
• Knowledge of office administrator/bookkeeper responsibilities and procedures.
• Proficient in MS Office suite including Excel and Outlook.
• Proficient in QuickBooks.
• Hands-on experience with copier equipment.
• Excellent time management skills and ability to multi-task and prioritize tasks.
• Focused attention to detail and problem-solving skills.
• Excellent written and verbal communication.
• Strong organizational and planning in a fast-paced deadline-intensive environment.
• Ability to think outside the box and suggest improvements.
• High School degree; additional qualifications as an Executive Assistant, Bookkeeper, and Office Manager.

‍

Must be comfortable going into One World Trade office Monday-Friday.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New York, NY 10007: Reliably commute or planning to relocate before starting work (Required)